Doing Business with the City
The intent of the City of Danville is to make vendor-City relations pleasant, professional, and profitable for both you and the City. Profit for the City means more purchasing power for every dollar spent. Specific instructions are published and available for each purchase. If you have any questions, please contact the Purchasing Division at 434-799-6528.
City of Danville Purchasing
If your business is to sell a service or a product, you can probably sell it to the City of Danville. Purchases are made through a detailed, comprehensive system of specifications and competitive bidding as outlined by the City's Procurement Code and State law. The system ensures the contract goes to the lowest responsible and responsive bidder who complies with our specifications.
The City of Danville has a centralized purchasing operation. All purchases go through the Purchasing Division. All bidders will be afforded equal opportunity to quote and to compete in all areas.
How to become a vendor
A list of vendors is maintained by the Purchasing Division according to the specific commodity or service provided. Vendors who wish to offer a commodity (PDF) or service to the City of Danville are asked to complete a Vendor's Application (PDF) and submit that application to firstname.lastname@example.org. Please remember to enter the Commodity Code and Materials/ Services that your company specializes in on the application. In addition to email submission, applications may also be mailed or faxed. Once received, your information will be reviewed and input into our system. Placement on the Vendors’ List is no guarantee your company will receive a solicitation to bid. Vendors may be contacted when the commodity or service they provide is needed by the City. Vendors are encouraged to stay informed on the latest opportunities with our posted Bid Postings. The City reserves the right to remove vendors form our listing after a period of inactivity.
Solicitation & Monetary Limits
The following price ranges determine the type of solicitation required:
- Under $10,000: solicitation option at the discretion of the user department (PaymentNet MasterCard can be used)
- $10,000 to $30,000: verbal or written solicitation; two or more vendors are preferred
- $30,000 to $50,000: written solicitation (Request for Quotation); four vendors are required as a minimum
- Over $50,000: formal solicitation (advertised bids) required for all equipment, materials, supplies, and services